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Video instructions and help with filling out and completing VA 10-5345

Instructions and Help about VA 10-5345

Hello Dave Guerra real record service how are you thanking you for stopping by today to watch this video today I'm going to talk about the authorization to release health information form it's usually a one-page document I know another medical document you have to fill out, but you know what this is for your own protection because again this lets the hospital the private practice or the clinic know what you need why you need it and who accessed it and who gave it to you the whole nine yards which is a good thing especially when your privacy is at stake, so ideally I'm going to go over the farm from top to bottom and what I'm looking at or what you're going to see is you show up at the medical records department at the clinic or the doctor's office you say hey I need a copy of my medical records well they're going to hand you a form typically like I said one page now they might go into — it just depends on your location there might be your state might require additional notifications that's okay that's strictly up to them so but for the most parts I've encountered one-page documents and usually cram everything in there, but please read the entire document before you fill it out again read the entire document before you start putting your name on that piece of paper now at the top of the form should say the practice the hospital or the clinic that's it has the information next there should be a title and bold letters will say authorization and disclose protected health information authorization to disclose medical records authorization to release protective wealth wise percent protected or health information or medical information again then the next section would be your name we're not necessarily your name the patient's name and that would be like the legal representative you would be the legal representative you would need to put the patient's name down there we go sorry about that, and then you put the patient's full name not like Jake you actually put Jacob not Tony unless that's what it is in his birth certificate NATO how they signed in you would put anthony otherwise the date of birth now you may be asked for additional information that's okay because again how many Jon semesters in the world and how many John Smith's share the same birthday so again now you might be asked like I said for additional information this would typically be like your address or your social security number maybe like the last four digits or if you have a medical record number that's okay if you don't know problem between you and the medical record clerk you guys you will definitely drill down to get exactly your information the next section will be where you or the legal representative of the patient will authorize the facility the hospital the clinic the private practice and will.

Common Mistakes

Accepting the incorrect Social Security Number
Failing to sign your blank
Mailing your form to the mistaken address
Missing the time frame
Forgetting to prepare a duplicate of authorized blank

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FAQ - VA 10-5345

What is the purpose of VA 10-5345?
This is a special instruction (SECTION 31.1543(C)) that requires the VA to conduct additional postmortems after a patient who has had an abnormal lung function test dies. The VA uses an automated system that will determine if VA 10-5345 is being used and to ensure that the procedure is only performed on patients after they have died. This ensures that the VA will only perform the postmortem examination with their consent.
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